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Higher Education Emergency Relief Fund Reporting

The “CARES Act” (Coronavirus Aid, Relief, and Economic Security Act) of March 27, 2020 provided Emergency Financial Aid Grants to students for expenses related to the disruption of campus operations due to coronavirus. This is also known as the Higher Education Emergency Relief Fund (“HEERF”).

The U.S. Department of Education requires each HEERF-participating institution to publicly share certain information on these Emergency Financial Aid Grants to Students. Please click a section below to view details.

Inquiries can be directed to GCD’s Dean of Students, who can be reached using the following contact information.

phone: 910-221-2224
email: deanofstudents@gcd.edu

Acknowledgement that GCD has used, or intends to use, no less than 50 percent of CARES Act funds to provide Emergency Financial Aid Grants to students.

1. An acknowledgement that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.

GCD signed and returned the Certification and Agreement to the U.S. Department of Education on April 11, 2020.

The total amount of funds that GCD will receive or has received for Emergency Financial Aid Grants to Students.

2. The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement [for] Emergency Financial Aid Grants to Students.

GCD received $35,799.00 in HEERF funds to be distributed to eligible students.

Total amount of Emergency Financial Aid Grants distributed to GCD students.

3. The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of the date of submission (i.e., as of the 30-day Report and every 45 days thereafter).

GCD distributed $35,799.28 in HEERF funds to eligible students.

Estimated total number of GCD students eligible to receive Emergency Financial Aid Grants.

4. The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.

GCD estimated 38 students were eligible to receive HEERF funds.

Total number of GCD students who have received an Emergency Financial Aid Grant.

5. The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act.

GCD distributed HEERF funds to 34 students.

Method(s) used by GCD to determine which students receive Emergency Financial Aid Grants and how much they would receive.

6. The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act.

GCD took the following steps:

a) The administration determined which students were eligible for HEERF student aid funds due to the disruption of campus operations as a result of the coronavirus. Eligibility factors included undergraduate students enrolled in on-campus Spring 2020 courses for credit in a qualifying program of study who had completed a FAFSA and were eligible for Title IV funds. Male students age 18 to 25 were asked if they have registered with the Selective Service System.
– 38 GCD students were found to be eligible under these conditions

b) Multiple messages were sent to eligible students through student email and text messaging (see details in point 7 below) which included information and a form link to apply for HEERF funds. Phone calls were also placed to eligible students who had not applied by May 6, 2020.

c) Eligible students who responded and indicated financial need were considered for HEERF student aid fund distribution. The total HEERF fund amount GCD received was divided equally among those students and was distributed by check.
– 34 eligible GCD students responded and indicated financial need
– 4 eligible GCD students responded that they did not want to be considered for HEERF student aid funds

d) HEERF student aid checks were distributed by May 18, 2020.
– 34 eligible GCD students received HEERF student aid funds

Instructions, directions, or guidance provided by GCD to students concerning the Emergency Financial Aid Grants.

7. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.

GCD sent the message below to 38 eligible students through student email on May 1, 2020 and through student email and text messaging on May 5, 2020.

A follow-up email and text message was sent on May 7, 2020 to eligible students who had not responded by May 6, 2020. Phone calls were also placed to eligible students who had not responded by May 6, 2020.

_______________

May 1, 2020 4:38pm
Email from John McIntyre, Dean of Students
Subject: Student Grant Notice (apply by May 6)

Greetings to select GCD students,

The CARES Act allows the U.S. Department of Education to provide higher education institutions with emergency financial aid grants to help students cover expenses related to the disruption of campus operations due to coronavirus. This is known as the Higher Education Emergency Relief Fund – Student Aid (or HEERF – Student Aid), and these funds will be considered taxable income for the students who receive them.

GCD aims to prioritize this funding stream in order to get money in the hands of students who demonstrate significant need as quickly as possible.  Please view the eligibility requirements and other information below before applying for these grant funds.

ELIGIBILITY REQUIREMENTS
GCD students who meet these requirements may be eligible to receive HEERF – Student Aid funds:
• Registered for at least 1 on-campus course during the Spring 2020 semester
• Enrolled in a qualifying program
• Academic standing is satisfactory
• Possess a Social Security number
• Male students age 18-25 must be able to show registry with Selective Service System

WHAT CAN THESE FUNDS BE USED FOR?
The HEERF – Student Aid funds can be used to cover expenses related to the disruption of campus operations due to coronavirus (including eligible expenses under cost of attendance, such as food, housing, course materials, technology, healthcare and child care).

WHAT TO EXPECT ONCE YOU APPLY
Your application will be reviewed by GCD’s emergency grant committee and will be contacted once a decision has been made. Please allow up to one week for processing.

HOW TO APPLY
Current students can complete this Student Grant Application Form to request HEERF- Student Aid funds from GCD.  We ask that applications be submitted by 11:59pm on Wednesday, May 6.

 
Please be in touch by email if you have any questions.
 
Best Regards,
 
John McIntyre
Dean of Students
deanofstudents@gcd.edu